Collaboration agreement
on a double PhD degree Hosted by a foreign partner institution

If considering a collaboration leading to a double degree, please contact

PhDDoubleDegree@science.ku.dk as a first step in planning the process.

The parties involved

1 Host University
Name of University:
Department:	Supervisor:
Head of Department

2. University of Copenhagen, Faculty of SCIENCE
Department:	Supervisor:
Head of Department

3. The PhD student
Name:	MSc degree:

Justification for entering the double degree agreement

4. Please outline the main reasons for entering the double degree agreement in the present project

The PhD programme

5. The PhD programme Please provide a brief description of the PhD programme. Please also enclose a PhD plan and note, that the PhD student is expected to pass PhD courses of 15 to 30 ECTS (1/4 to 1/2 FTE) incl. the course Responsible Conduct of Research, as well as gaining experience with teaching and/or knowledge dissemination.

6. Time frame
Starting date of the PhD programme:
The PhD thesis is expected to be handed in on:	The public PhD defence (mandatory) is expected to take place on:

Agreement on supervision and ongoing assessment activities

7. Agreement on supervision
Please provide a brief description of the role, obligations and responsibilities of the main supervisor employed at the host university:
Please provide a brief description of the role, obligations and responsibilities of the co-supervisor employed at Faculty of Science:
How will the progress of the PhD programme be monitored?:

The study visit at Faculty of Science

8. The conditions of the study visit
When is the study visit expected to happen?	Duration: (at least 6 month)
Content (e.g. research, course activity, writing of articles, teaching and dissemination activities):

9. Conditions for the stay at Faculty of Science
The parties might have entered into an MOU, regulating conditions about salary, travel costs, insurance housing etc. If not, the following shall be agreed upon: The PhD student must be guaranteed a salary that enables the PhD student to be granted a residence permit while studying in Denmark. The salary can be paid by the host university and/or by Faculty of Science. Normally the host university covers the travel costs. It is the responsibility of the co-supervisor at Faculty of Science to make sure that the salary is sufficient for the PhD student to obtain a residence permit during the study in Denmark. Faculty of Science shall provide a suitable work place, including access to libraries and technical facilities. It is, however, expected that the PhD student brings own lab top. Faculty of Science will provide assistance to find appropriate accommodation for the PhD Student. Health insurance coverage and immigration formalities must be arranged by the host university or research personnel in the PhD student’s country of origin prior to the arrival at Faculty of Science.

Conclusion of the PhD study programme

The double degree programme can be concluded as the result of two defences – one at the host university in accordance with the rules and regulations of the host university and another defence at Faculty of Science in accordance with the rules and regulations of Faculty of Science - or as the result of one mutual public defence.

10. Conclusion of the PhD study programme (insert x)
Two defences – one at each institution
One mutual public defence?

Mandatory conditions for a mutual public defence

11. The assessment committee A Science faculty member - however not the co-supervisor - with qualifications relevant to the programme, must be a member of the assessment committee. Due to Danish legislation the supervisors from the collaborating university and Faculty of Science are NOT ALLOWED to be members of the assessment committee. Please note that the PhD school of Science must be informed of the composition of the assessment committee as soon as possible after its establishment.
It is confirmed that no supervisor will be member of the assessment committee
Please provide a brief description of the constitution of the assessment committee:

12. The PhD thesis and the Science supervisor's final report on the PhD study
When the PhD thesis is handed in, the PhD school of Science must receive an electronic version of the PhD thesis as soon as possible. At the same time, the supervisor from Science must hand in a final report on the PhD study to the PhD school of Science.

13. The time and conditions of the public defence
Please provide a brief description of the set-up of the public PhD defence that concludes the PhD programme:

14. The award of the PhD degree – final recommendation from the assessment committee Following the public defence, the assessment committee must forward a recommendation as to whether the author should be awarded the PhD degree to the PhD school of Science or not. The recommendation must be written and reasoned and signed by the members of the assessment committee. Subsequently the PhD degree will be awarded by the Academic Council of Science.
When is the final recommendation expected to be ready?:

15. The double PhD degree diploma
The diploma will include the following information: Name and date of birth of the graduate Time and place of the defence Title of the PhD thesis Name of the academic area Information about the host institution: University and department Name of the Science department The diploma will be signed by the Dean at Science and the Vice chancellor of University of Copenhagen.

Financial matters and IPR

15. The financial conditions for co-supervision, study visit and assessment of the thesis
Agreed fee (if any) for co-supervision: Supervision, access to office and IT facilities, course fees
Budget for the study visit in Denmark: Travel, accommodation, salary
Budget for co-supervisor, if any: Travel and accommodation costs for the Science co-supervisor during supervision visits and the collaborating university for participation in the PhD defence
Agreed fee, if any, for the participation of a Science faculty members in the assessment committee and PhD defence:
Agreement on Confidential information : If it is relevant – please enclose an agreement ( NDA/CDA) prior to the entry into force of the collaboration agreement
Agreement on IPR, if any: If it is relevant – please enclose an agreement on IPR prior to the entry into force of the collaboration agreement

Enclosures

17. Please enclose the following documents (insert x)
Copy of the rules and regulations for the PhD programme at the host university
IPR agreement (if relevant)
NDA/CDA agreement (if relevant)
If the agreement is part of a formal collaboration agreement between the universities/Faculties, please enclose a copy of existing collaboration agreement (Memorandum of Understanding)

Signatures

12. This agreement is accepted by the following persons
Host University
University:	Department:
Supervisor
Date:	Name:
Signature:
Head of Department
Date:	Name:
Signature:
PhD student
Date:	Name:
Signature:
Faculty of Science, University of Copenhagen
Supervisor
Date:	Name:
Signature:
Head of Department
Date:	Name:
Signature:

After approval by the PhD Committee:

Head of the PhD school, Faculty of Science
Date:	Name:
Signature: